Process Definition

The Control Procurements Process involves the establishment of procurement relationships, monitoring of contracts, and the implementation of changes related to vendor relationships and contract performance.  The key benefit of this process is that it ensures that buyer's and seller's meet their performance expectations within the bounds of the procurement contracts. 

Process Assessment

The control procurement process involves change control, procurement performance review, audits, reports, payment systems, claims, and record management.  This process exists to ensure all contracted parties meet their contracted obligation.  Project management is tasked with monitoring and controlling the procurement process and all agreed to contracts.  Maintaining a vigilant watch over procurement performance provides another level of risk control and quality assurance.

Figure 45. Control Procurements: Inputs, Tools and Techniques, and Outputs. Reprinted from "A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th Edition" by Project Management Institute, 2013, p. 379. Copyright 2013 by Project Management Institute, Inc. Reprinted without permission.

Artifacts

1.  Bicycle Project Procurement Plan (Input):  This PMGT 614 Group bicycle project included the creation of a procurement plan.  The plan contains the types of procurement documents to be utilized and how bid selection decisions will be made. 

2.  Procurement Change Request (Output):  This PMGT 614 bicycle change form serves as an integral component within the integrated change control process.  It also serves as a change to the procurement process.  

3.  Project Document Updates (Output):  This PMGT 614 assignment tasked us with creating a procurement acceptance form.  This form is used to accept completed activity based on the procurement management plan and the project scope.